SEAOA

1. SHOW MANAGEMENT: Management of the Tradeshow is conducted by the SEAoA Tradeshow Committee

and decisions made in the enforcement and interpretation of the following rules and regulations by the SEAoA

Tradeshow Committee is final.

2. ELIGIBLE EXHIBITS: The SEAoA Tradeshow Committee reserves the right to determine the eligibility of

any company or product for inclusion in the convention and reserves the right to reject, eject, or prohibit any

exhibit in whole or in part, or any exhibitor, or their representatives, with or without cause.

3. ITEMS TO BE SUBMITTED: Exhibitor is to submit an electronic copy (300 dpi) of its logo for use in show

materials and signage and agrees to allow this image and their company name and information provided in the

Contract to be reproduced at the discretion of the show management. Submission can be sent to

info@seaoa.org

4. EXHIBIT TIMES: The exhibit room will be available for set-up on Thursday, June 7th starting at 8:30

AM. Exhibitors must be checked in and set up by 12:30PM. Registration for attendees will begin at 1:00pm.

Exhibit hours will be approximately 12:30pm to 7:30 pm on Thursday, June 7th, and from 7:30 AM to 3:30

PM on Friday, June 8th.

5. DISMANTLING: Teardown must immediately follow the close of exhibits at 3:30pm on Friday. All

equipment is to be removed by 4:00pm on Friday June 8, 2018. All storage and handling charges for failure

to remove material shall be the responsibility of the exhibitor. alter locations of exhibits as shown on the

official floor plan.

6. LIABILITY: The exhibitor agrees to make no claim for any reason whatsoever against the Tradeshow

Committee, the Structural Engineers Association of Arizona (SEAoA), its management company and staff, or

other contractors for loss, theft, damage or destruction of goods, or for any injury to himself or employees; or

for any damage of any nature or character including damage to his business by reason of the failure to provide

space for the exhibit, or the removal of the exhibit; or for failure to hold the convention as scheduled; or for

any action of any nature of the Structural Engineers Association of Arizona, or its members, committees,

management company or employees.

7. DAMAGE TO PROPERTY: Exhibitors are liable for any damage caused to building premises, floors, walls,

columns, or to the property of others. Exhibitors will not apply paint, lacquer, adhesive or any other coating

to building columns, walls, floors, or to standard area equipment.

8. UNOCCUPIED SPACE: The Tradeshow Committee reserves the right, should any rented exhibitor’s space

remain unoccupied by 1:00pm on June 7, 2018, or failure to make payment in full by May 2nd, 2018 to rent

said space to any other exhibitor, or use said space for such purposes as it may see fit without any liability on its

part. This clause shall not be construed as affecting the obligation of the exhibitor to pay the full amount specified

in their rental invoice should the Tradeshow Committee not resell the space at the full retail amount.

9. FIRE, SAFETY AND HEALTH: The exhibitor agrees to accept full responsibility for compliance with local, city and

state Fire-Safety and Health Ordinances regarding the installation and operation of equipment. All exhibit materials

and equipment must further be reasonably located within the area and protected by safety guards and devices where

necessary to prevent personal accident to spectators. Only fireproof materials shall be used in displays and the

necessary fire precautions will be the responsibility of the exhibitors.

10.INDEMNIFICATION: Exhibitor agrees to indemnify Structural Engineers Association of Arizona, its officers and

directors, management company and staff, and any service contractors against and to hold harmless for any claims

arising out of acts of negligence of Exhibitors, their agents or employees, or of the trade show facility and its

employees.

11.ASSIGNMENT OF BOOTHS: The SEAoA Tradeshow Committee does not sell specific booth locations and will

assign exhibitor spaces when registration closes on or about May 26, 2018. Final location of all exhibitors will be

based on but not limited to the following factors; date of registration, level of sponsorship, preference of location

indicated and size of space requested. Exhibitors will receive their booth locations when they check in on June 7, 2018.

SEAoA will not OVERSELL booth locations.

12.RELOCATION OF EXHIBITS: Exhibitor understands and agrees that the final layout will depend on several variables

including the actual number of exhibit spaces sold. The SEAoA Tradeshow Committee reserves the right to altar

locations of exhibits as shown on the official floor plan.

13.SHIPPING OF GOODS: Shipping of goods to and from the conference venue is the sole responsibility of the

Exhibitor, and neither the SEAoA or the venue accept any risk or liability for damaged or lost goods. Each package is

subject to a $5.00 handling charge plus a fee of up to $0.59 per pound. Packages may not arrive at the venue before

May 30, 2018. Charges for packages are by the venue and billed to the SEAoA Master Account, the SEAoA will at its

discretion pass these expenses on to exhibitors that choose to use this service.

Materials sent to the venue shall have the following addressing requirements:

The Wigwam

300 East Wigwam Boulevard

Litchfield Park, AZ 85340

Event Name: SEAoA—2018 Annual State Convention

Vendor Name/Company: <>

Dates: June 7th and 8th

14.CHANGE IN SCHEDULE: Exhibitor understands and agrees that the final schedule and exhibit hours are subject to

change to accommodate the final convention schedule. The SEAoA will send out amendments by email to registered

exhibitors and update this document if changes must occur.

2018 SEAoA Annual Convention And Conference

June 7-9, 2018

Sponsor/Exhibitor Terms and Conditions

Serving Arizona Structural

Engineers since 1966

STRUCTURAL ENGINEERS ASSOCIATION OF ARIZONA PO BOX 645 TEMPE, AZ 85280 Voicemail:602-492